Apparel Tech Pack Checklist: What to Include in Your Brief
A practical checklist for organizing the product details a manufacturer needs to review your apparel enquiry.
Start with the product overview
Identify the garment, intended use and target customer. Add a reference image or vector sketch and note the fit or silhouette you want to discuss. A clear product overview helps our merchandising team evaluate construction feasibility quickly.
Record measurements and construction notes
Include a graded measurement chart with explicit units (centimeters or inches) and indicate where each measurement is taken (pit-to-pit chest, body length from HPS, shoulder slope, sleeve length). Add construction notes, seam types (overlock, flatlock, twin-needle coverstitch), and callouts for areas requiring reinforced taping.
Describe materials, fabric weight and colours
List material preferences (100% combed cotton, French terry, nylon-spandex), target weight in grams per square meter (GSM), and Pantone color references (TPX or TCX). If you have a physical reference garment, mention that in your enquiry so the next steps can be discussed.
Add artwork dimensions and branding placement
Show artwork placement with precise measurements from collar or hem seams. Detail your preferred decoration methods (screen print, 3D puff embroidery, DTF) along with woven neck label, satin care tag, and custom packaging preferences. Review our Private Label Clothing Manufacturing Guide for trim details.
Include order context and target quantities
Share your desired size breakdown (e.g., S, M, L, XL), target order quantity, and destination market. Perfit Industry supports emerging labels with a low starting MOQ from 25 units per style; available options, pricing, and timing depend on your brief and are confirmed for your project.
Technical Execution Notes for Brand Owners
Use one unit of measure throughout a chart and state whether each number refers to a finished garment or a body measurement. Add a diagram or callout for points that could be interpreted in more than one way. If a measurement is especially important to fit, identify it and ask what tolerance can be agreed for the order.
References are most useful when they explain a specific decision. A photo can show the shape, while a written note explains whether the fabric, colour, construction or styling should be followed. Avoid mixing several reference garments without saying which features come from each one.
Keep artwork files separate from product photographs and identify the approved version. A placement diagram should indicate location and approximate dimensions. If the design changes, replace or clearly mark the prior file and confirm which version belongs to the quotation and sample review.
Before sending the pack, check that the style name, size range, colourways and quantity are consistent across every page. Note unanswered questions in a separate list. This gives the manufacturer a clear way to flag missing information rather than fill gaps with assumptions.
For custom apparel projects, treat guides as structured preparation frameworks. Specific materials, minimum order quantities (starting from 25 units per style), sampling timelines (typically 3–7 business days, depending on materials and complexity), and landed costs are confirmed for your individual brief.
Carrying Specifications Through Manufacturing
Design specifications must align across every factory station: pattern grading, fabric spreading, panel decoration, assembly, and packing inspection. Use these stage benchmarks to structure project communications:
Fabric cutting
Cutting starts from the pattern and measurements agreed for the product. A buyer can provide a tech pack, size chart, reference sample, colour breakdown and any notes about fabric direction or panel placement. Each style may require a different arrangement of pieces, so the pattern and size range should be clearly identified. If a measurement, material or design panel changes, confirm that the cutting information has been updated before the order proceeds. Discuss how sizes and colours are to be grouped and identified, and make sure the quotation reflects the agreed product and quantity.
Printing
Printing requirements should identify the exact artwork, colour references, dimensions and position on the garment. Use a front, back or detail view and mark the placement point with measurements where possible. If artwork has several colours, layers or placements, specify each one and provide the approved file version. Method suitability depends on the material, design and product, so ask the team to confirm the option being quoted. Any setup, artwork preparation, sample approval or additional print detail should be recorded in the order scope rather than left to assumption.
Embroidery
Embroidery enquiries benefit from a clear artwork file, placement image, approximate dimensions and thread colour preferences. The location of the design and the type of garment can affect the proposed approach, so share construction details such as panels, seams or pockets around the embroidery area. Ask which artwork preparation is required, whether a digitized file is needed and what related costs or approvals apply. Confirm the final position and size against a sample or written specification before proceeding with the agreed order.
Stitching
Stitching follows the construction details approved for the garment: seams, joining, closures, pockets, cuffs, hems and finishing. A clear product specification helps explain these choices without relying on a name or reference image alone. Include measurements, seam diagrams, labels and details that are important to fit or function. Discuss any tolerance or acceptance point that matters to your brand and document the agreement. If the sample review leads to a construction change, update the specification and confirm its impact on the quote and schedule.
Checking
Product checking should use criteria that both sides understand. Buyers can identify the measurement points, visual features, artwork placement, stitching or finishing details they expect to be reviewed. Explain how findings should be recorded and what action is expected if a result falls outside the agreed criteria. Inspection scope, sampling plans, tolerances and acceptance methods are specific to the order; Perfit Industry does not publish a blanket inspection guarantee or certification. Agree the method in writing, including when checking occurs and what documentation is provided.
Packaging
Packaging is part of order preparation and should be specified alongside the product. Describe folding, individual bagging, size grouping, labels, inserts, assortment, cartons or shipping marks that you need to discuss. If packaging artwork or destination information is required, provide the files and instructions before the order is finalized. Confirm which materials and packing steps are included, whether special requests change cost or timing, and how the goods are to be prepared for the agreed destination. Do not assume a packaging method or export arrangement without written confirmation.
Related Apparel Manufacturing Guides
How Clothing Sampling Works: Apparel Fit Sample Creation & Prototyping
A comprehensive guide for apparel brands on how clothing sampling works: proto samples, fit approvals, fabric tolerances, revision cycles, and pre-production sign-off.
Read articleHow Custom T-Shirts Are Made: Step-by-Step Production Guide
A complete step-by-step breakdown of how custom T-shirts are made: fabric GSM selection, pattern cutting, sewing assembly, screen printing, and retail finishing.
Read articlePrivate Label Clothing Manufacturing Explained: The Complete Brand Guide
Everything you need to know about private label clothing manufacturing: custom cut-and-sew vs blanks, branding architecture, tech packs, MOQs, and choosing a factory.
Read articleReady to Manufacture for Your Clothing Brand?
From custom heavyweight streetwear T-shirts to comprehensive private label cut-and-sew lines, Perfit Industry in Sialkot, Pakistan offers low starting MOQs from 25 units, typical 3–7 day prototype sampling, and 10–14 day bulk production after sample approval.